Manager - Grants

Location: Molokai
Employment Status: 30-40 hrs/wk

This position is a temporary 1-year position with the potential to renew.

‍Wage Classification: Exempt

‍Program: Admin

‍Reports to: Executive Director

‍Compensation: $30-$39 Salaried

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Job Summary:

Work with Sustʻāinable Molokaiʻs Executive Director, Admin Team, and other staff to ensure compliance with grant regulations. Design efficient grant management tools, systems, and workflows that will benefit the organization long-term as we continue to secure funding, build a positive relationship with grantors/partners, and execute meaningful programs for our community.

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Essential Duties & Responsibilities:

• Develop and implement comprehensive grant strategies, including identification, selection, proposal writing, deliverables, financial reporting, etc.
  
• Assess and review each grant opportunity to determine its suitability and alignment with organizational goals.
• Work with program leads and relevant team members on grant design, including proposals, budgets, and deliverables.
• Create a comprehensive tracking system with program leads and finance team.
• Review reporting requirements for each grant.
• Regularly assess project activities with program lead to ensure compliance with legal, ethical, and regulatory requirements.
• Monitor the submission and reporting deadlines for each grant.
• Prioritize delinquent grants that require corrective action.
• Submit status reports to the Executive Director and the Executive Board.
• Ensure that contractors and reimbursements are being paid in accordance with grant agreements.
• Formulate strategies for the long-term sustainability of project outcomes beyond the grant period.

• Track grantee results and impact.
  
• Maintain relationships with current and prospective grantors through effective communication.
• Maintain a good understanding of the organization's financial statements.
• Maintain relationships with current and prospective grantors through effective communication.
• Determine budget revisions, including fund reallocation or extensions, as needed.
• Develop protocols for grants management, outlining procedures for tracking expenses, timely reporting, and grant submission.
• Collaborate closely with the Executive Director to scope and finalize policies and procedures.
• Identify clear roles and responsibilities for staff involved in grant management.
• Recommend accounting procedures to better support grant monitoring and accountability.
• Collaborate with the finance team to work within the annual budget and support program staff in researching funding opportunities.
• Identify capacity-building needs and additional services required for effective grantsmanship, such as grant writing and funder relations.
• Other tasks as assigned.

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Desired Qualifications & Skills:

• Degree in business administration or equivalent.
  
• Experience in development or fundraising, or 3-5 years of relative work experience.
• Experience in federal grant reporting is preferred.
• Advanced computer and software skills, such as Mac Computer, Microsoft Office, Zoom, and other remote meeting software
• Excellent communication, writing, and organizational skills
• A Molokai community-minded outlook and vested in our vision

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Manager - Farmer Training

Location: Molokai
Employment Status: Full or Part-Time 30-40 hrs/wk

‍Wage Classification: Exempt

‍Program: Food Sovereignty

‍Reports to: Food Sovereignty Program Director

‍Compensation: $22-$24/hr Salaried

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Job Summary:

This full or part time position will oversee all farmer training programs and manage participant and partner relationships. Reports to the Food Sovereignty Program Director (FSPD). Will develop curriculum, order program supplies, and conduct site visits while helping with direct support to farmers on the creation and filling of business-related documents as part of Sustʻāinable Molokaiʻs technical assistance program. This includes helping program participants with drafting their business filing documents, business plans, financial tracking, tax and accounting issues, grants, and other related documents, as well as assisting program participants with USDA and non-USDA opportunities. This position requires excellent communication and organization skills, the ability to understand and convey complex processes, and the desire to work closely with and be an advocate for the Molokai community.

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Essential Duties & Responsibilities:

• Knowledge about local food and experience in food distribution or similar
• Strong project management skills

• Experience using complex software: CRMs, email marketing platforms, websites, or eCommerce  

• Strong Good Drive/Docs.Sheets/Forms skills

• The ability to collaborate and work comfortably with others

• A passionate and results-oriented work style

• A flexible and positive attitude committed to improving our food system

• A standard driver’s license & clean driving record

• The ability to lift and move up to 50 lbs
• A Molokai community-minded outlook and vested in our vision of ʻāina momona
• Assist in conducting a needs assessment, feasibility study, cost study, and program planning for the development of a "one-stop shop" program for farmers.
• Assist in recruiting program participants for technical assistance and USDA program outreach.
• Work with participants in developing and drafting business plans, grant and loan applications, and determine which USDA programs participants may be eligible for and assist them with their applications.
• Schedule community meetings, and arrange small group and one-on-one meetings with USDA offices.

Desired Qualifications & Skills:

• Resident of Molokai
• Bachelor’s degree and/or 5+ years of experience in a related field
• A Molokai community-minded outlook and vested in our vision

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Technician - Food Hub Aggregator & Driver

Location: Molokai
Employment Status: Part-Time 10-20hrs/wk

‍Wage Classification: Non-Exempt

‍Program: Food Sovereignty

‍Reports to: Food Hub Manager

‍Compensation: $17-$20 Hourly

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Job Summary:

The purpose of this position is to support operations of the Mobile Market and to create a solid stream of products from farm to customer. This includes, but is not limited to, receiving from farmers the aggregation & delivery, and receiving payment (EBT) of Mobile Market orders. This position requires excellent communication and organization skills, the ability to understand and convey complex processes, and the desire to work closely with and be an advocate for the Molokai community.

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Essential Duties & Responsibilities:

• Assist in the coordination and pick-up of produce/food items from suppliers.
• Assist in setting up and preparing packing floor for the market, including offloading market supplies.
• Assist in the breakdown of the weekly market, including the on-loading of market supplies.
• Assist in aggregation & packing of weekly Mobile Market orders.
• Driving company vehicles to work Mobile Market deliveries.
• Once a month, deliver weekly orders (Fridays).
• Communicate regularly with the Food Hub Manager and     Market Admin to ensure the weekly operations run smoothly, including shortages, order mis-packs, or customer details.
• Provide customer support.
• Complete tasks assigned by the supervisors within their skills and scope of work.
• Maintain positive relationships with vendors, community members, and coworkers.
• Follow and enforce relevant policies, procedures, and regulations.
• Actively keep in communications with supervisors and coworkers.
• Attend community events in various locations across Molokai as an active participant or organizer.
• Perform other duties as assigned.

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Desired Qualifications & Skills:

• High School diploma or relative work experience.
• Personal and genuine interest in the Molokai community.
• An interest in and technical knowledge of sustainability.
• Strong organization skills.
• Excellent communication and writing skills.
• Creative, adaptive problem-solving ability and a high degree of initiative.
• Able to multitask and meet deadlines in a timely manner
• High energy, positive, “can-do” attitude, flexibility, teamwork skills.
• Be able to excel at working independently under minimum supervision and cooperatively with a team.
• Advanced computer and software skills, such as Mac Computer, Microsoft Office, Zoom, and other remote meeting software.
• A valid driver’s license.
• Excellent communication skills.

• Ability to multi-task, prioritize, and manage time effectively.
• Ability to work effectively with a minimum amount of supervision.
• Ability to problem solve and course correct when operations could be more efficient.
• High energy, positive, “can-do” attitude, flexibility, teamwork.
• High level of organization and attention to detail.
• Good standing driver’s license & clean driving record.
• Ability to drive large vehicles.
• The ability to lift and move up to 50 lbs.
• Food Handler Card (can be obtained after employment).

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Internship - DA BUX ambassador

Location: Molokai
Employment Status: Internship 30 service hrs

‍Wage Classification: Non-Exempt

‍Program: Food Sovereignty

‍Reports to: Food Hub Manager

‍Compensation: $500 stipend paid in two $250 installments each month

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Job Summary:

The DA BUX program partners with food retailers to make Hawaii grown fruits and vegetables more affordable for SNAP-EBT cardholders. Partner retailers offer incentive discounts on their locally grown produce, and the DA BUX program reimburses the retailers for the value of the savings passed on to SNAP customers. The DA BUX program is seeking DA BUX Ambassadors who will assist partner retailers with DA BUX implementation, as well as with the retailers' general operations as necessary.

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Essential Duties & Responsibilities:

• Commit 30 service hours per calendar month by assisting the hosting retailer with DA BUX implementation. Tasks include processing, tracking and reporting SNAP-EBT payments and DA BUX discounts. Tasks cannot involve handling of dangerous equipment, driving or work on the ocean.
  • Your hosting site cannot demand additional hours. However, you may voluntarily provide additional service hours to your hosting site. The Food Basket is not liable for workers compensation coverage for activities performed with the hosting site while volunteering.
  • If you know in advance you will not be able to meet your 30-service-hours requirement, please send an email to dabux@hawaiifoodbasket.org informing DA BUX headquarters of your situation as soon as possible.
• Be knowledgeable of DA BUX program policies regarding eligible and ineligible payment transactions to properly assist hosting site clients and customers. Complete training modules provided by DA BUX Headquarters staff.
• Abide by all safety and hygiene regulations enforced by the hosting retailer.
• Submit monthly timesheets to dabux@hawaiifoodbasket.org by the last day of each calendar month. Ambassadors must describe daily activities and receive their supervisorʻs signature on timesheets prior to submitting. Each Ambassador will be assigned a supervisor by the hosting partner retailer.

• Follow guidance and directions as instructed by your direct   supervisor. Your supervisor will further define and communicate other duties and responsibilities not included in this job description.
• Be open to assisting beyond the DA BUX program as needed, such   as with packing customer produce orders or setting up a farmers market SNAP-EBT booth.
• DA BUX Ambassador job duties DO NOT include handling of heavy or dangerous equipment, operation of a vehicle, or work on the ocean. Work performed with the hosting retailer that involves heavy or dangerous equipment, operation of a vehicle, or work on the ocean is beyond the scope of the DA BUX Ambassador program and should not be recorded as Ambassador service hours on monthly timesheets

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Desired Qualifications & Skills:

This internship is suited for a student enrolled in high school or higher education pursuing a career in the fields of Agriculture, Business, Human Services, Public Health, or Public Administration. Recent graduates are also welcome to apply.

• Ability to interface with a wide range of cultures and stakeholders, including program staff, participants and donors.
• Practice cultural sensitivity at all times. Strong written and verbal communication skills.
• Familiarity with online information sharing platforms such as Zoom, Google, Spreadsheets, Google Docs, and Dropbox.
• Intuition to ask for help from co-workers or supervisor when unable to complete a task.
• Basic math skills.
• Attention to detail; double-checking work for errors to produce accurate results.

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